Secretarial Coordinator

Secretarial Coordinator

US law firm housed in City offices is looking for a new Coordinator to support the Secretarial Manager, this is a brand-new role which will develop and grow and are looking for someone on the more junior end.

• Salary to £40,000
• Hybrid 3/2
• Based by Liverpool Street station
• Newly created position

This newly created Secretarial Coordinator is not your traditional role where the firm is looking for an experienced Legal PA, more someone who is keen on coordinating and administration and is keen to get involved in the Secretarial Management and Secretarial Management administration.

Secretarial Coordinator duties will include:

• Assisting the Secretarial Manager in all functions of the role.
• Provide administrative and organisational support for various departments and processes including operations, facilities, and talent management.
• Maintain accurate administrative files, spreadsheets and databases; generate reports and presentations.
• Coordinate office/social events, office-specific programs, and assist with logistics for staff meetings.
• Update process and systems with respect to office moves, floor plans, and telephone directories, and other office transactions.
• Coordinate payment of vendor invoices, assist with budget control and maintenance.
• Process client service specialist changes and prepare monthly ratio updates.
• Act as administrative liaison with internal and external parties on behalf of the Secretarial Manager.
• Handle additional administrative projects as assigned.

Secretarial Coordinator requirements:

• Very strong administration and attention to detail skills.
• Highly competent on MS Office.
• Previous law firm experience.
• Degree is desirable yet not essential, strong education/grades essential.
• Strong organisation skills.